Equitable Recovery Initiative: QuickBooks for Nonprofits

Walk away with concrete, practical next steps in configuring QuickBooks to support a range of financial management best practices for nonprofit organizations.

About this event

Spanish translation and interpretation services are available if requested at least 24 hours in advance of the event. 

Inexpensive, user-friendly, and widely used across the nonprofit sector, QuickBooks is often the best choice for small organizations with limited resources to invest in accounting software. However, originally designed for companies in the for-profit realm, QuickBooks has limitations when it comes to tracking and reporting on restricted donations and grants.

Over the course of working with many organizations to build and strengthen financial management systems, BDO FMA has refined some key QuickBooks customizations and “workarounds” to help facilitate nonprofit accounting in this for-profit system. In this webinar, we will provide an overview of how to structure the system, as well as examples of how to execute key transactions.

Note that this is not a 101 “How to use QuickBooks” training. It is focused on structuring and designing QuickBooks and is intended for participants who are already using or somewhat comfortable with QuickBooks

Specific topics will include:

  • Structuring the Chart of Accounts
  • Configuring the Class and Customer functions to track programs and funders
  • Tracking temporarily restricted revenue, including how to process releases from restriction
  • Tips to maximize system use

Who Should Attend: All staff members of LA County nonprofit organizations who are interested in learning more about preparing their organizations to apply for current ARPA contracting opportunities. This event is open to staff of nonprofit organizations looking to serve Los Angeles County communities most impacted by COVID.


Gretchen Upholt – Managing Director, BDO FMA

An experienced staff and program manager, Gretchen has expertise in training, capacity building, research, and program and volunteer management. Before joining the BDO FMA team, Gretchen most recently served as the head of the Volunteer Department at the Thabyay Education Network in Thailand. In that role, Gretchen developed a strategic plan to improve monitoring and evaluation and program management in her department. She also served on the leadership team for the organization, where she reviewed and approved budgets for the organization’s 22 programs and worked on a plan to restructure the organization’s finance and operations staffing and systems. A frequent presenter and trainer, both locally and nationally, Gretchen has presented for organizations as varied as the Alliance for Nonprofit Management, Chorus America, Forefront, and the Axelson Center at North Park University. She is honored to serve as the incoming Treasurer for the National Peace Corps Association.

Gillian Gora – Experienced Manager, BDO FMA

Gillian is an experienced nonprofit professional skilled in fiscal management, strategic planning, human resources and facility oversight, and she is deeply committed to empowering organizations and professionals to do their best work. Gillian brings nearly two decades of management experience in both nonprofit and specialty retail to her work with BDO FMA. Most recently, she spent over ten years as General Manager then Managing Director of the acclaimed Emerald City Theatre in Chicago. While in those roles, she created and oversaw all financial and HR systems and led the annual budget development and monitoring processes. Among other accomplishments there, she led the company in establishing a partnership with the Chicago Public Schools Real Estate department and worked to formalize the organization’s first donor acknowledgement and stewardship plan. Gillian is also a performing artist, with significant experience in arts education and administration. She served as Governance Chair of the Lincoln Park Chamber of Commerce Board of Directors and was a long-time member of the Artistic-Technical Team of the Joseph Jefferson Awards Committee.


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